The best scanner for documents & photos in 2022
Looking for the best scanner for documents and photos? You're sure to find what you're looking for here. We've gathered the very best scanners available today, in our list below. And to choose between them, you just need to ask yourself a few simple questions.
Firstly, how much scanning will you need to do? If it's just the odd photo or receipt, once in a blue moon, you should buy a traditional flatbed scanner, where you lay down and scan one sheet at a time. However, if you need to do more scanning, more often, a sheet-feed scanner will be better, as this type lets you scan several pages at once via an automatic document feeder (ADF). Or you could opt for a hybrid scanner, aka combo scanner, which fits both a flatbed and a sheet-feed scanner into one device.
Secondly, will you need to carry your scanner to different places, or will it just stay on the one desk? If it's the latter, you'll want a desktop scanner. However, if you travel a lot, one of the best portable scanners may be more appropriate.
• See also: Best VHS to DVD converters
Other factors to consider are how you want a scanner to connect to your computer: via US, Wi-Fi or both? How fast will you need your scanner to work? Do you want to speed things up further with double-sided scanning, also known as duplex? What level of resolution you need in your scans?
Below, we've rounded up the best scanners on the market today. Alternatively, if you want a scanner and a printer in one, read our guide to best all-in-one printers. Or, if you want a scanner just for negatives or slides, check out the best film scanners.
Best scanner for documents & photos in 2022
Best desktop scanners
1. Epson WorkForce ES-500
The best scanner for documents overall
Connection: USB, Wi-Fi | Max resolution: 1200dpi | Used to scan: Photos, receipts, business cards; documents | ADF?: Yes | Sheet capacity: 50 sheets | Duplex?: Yes | Scan speed: 35ppm/70ipm | Dimensions: 29.5 x 16.8 x 16cm (11.6 x 6.6 x 6.3in) | Weight: 3.67kg (8.1lb)
High resolution
50-sheet capacity
Fast scan speed
May be overkill
If you need to digitize long reports, or lots of individual documents, it can get very time consuming. What helps save a lot of time is a scanner with an automatic document feeder (ADF), which allows you to add a bunch of pages at once, and leave the scanner to get on with it. If that sounds like it would be useful, we'd recommend the Epson WorkForce ES-500.
This scanner comes with Wi-Fi connectivity, scans text accurately, and reproduces all kinds of media well, from business cards to photos, thanks to its high resolution of 1200dpi (dots per inch). It has a capacity of 50 sheets, so you can leave a big report to scan without constantly reloading pages. Plus it can also scan both side of each page if you wish.
It works quickly, too, zipping through a steady 35 pages per minute. Other scanners on the market can beat some or all of these specs, but they're more expensive, and overkill for most people's needs.
If you don't need Wi-Fi connectivity, though, you may prefer the otherwise identical (and cheaper) Epson WorkForce ES-400 or the Canon imageFORMULA R40 (below).
2. Canon imageFORMULA R40
The best scanner for documents if you don't need Wi-Fi
Connection: USB | Max resolution: 600dpi | Used to scan: Standard A4 documents,thick and thin papers like ID cards, receipts, postcards, documents up to 3m long | ADF?: Yes | Sheet capacity: 60 sheets | Duplex?: Yes | Scan speed: 40ppm/80ipm | Dimensions: 290 x 251 x 244 mm (10 x 12 x 10in) | Weight: 2.8kg (6.71lb)
60-sheet capacity
Fast worker
Single-pass duplex
No WiFi or Ethernet
Seeking value for money? If you don't need a Wi-Fi or Ethernet connection to your printer, and are happy with using USB, then the Canon imageFORMULA R40 has a lot to recommend it.
Print speeds of 40ppm/80ipm are impressive, and you can stick a whole 60 sheets into the automatic document feeder at one time. You also get single-pass scanning for duplex pages, and multiple output options.
The 600dpi resolution isn't the most impressive on this list, and there's no touchscreen. But if you have a lot of documents to scan, as quickly as possible, this is a great choice. For more details, see our Canon imageFORMULA R40 review.
3. Epson FastFoto FF-680W
The best scanner for photos overall
Connection: USB, Wi-Fi | Max resolution: 1200dpi | Used to scan: Square, panoramic and instant photos from 9x13cm up to 21x91cm; receipts, postcards, documents | ADF?: Yes | Sheet capacity: 100 standard sheets/36 photo sheets | Duplex?: Yes | Scan speed: 1 photo per second at 300dpi | Dimensions: 17 x 30 x 17.5cm (6.7 x 11.7 x 6.9in) | Weight: 3.7kg (8.2lbs)
36 photo sheets capacity
1200dpi resolution
Modes for different image types
Expensive
If you mainly need to scan photos – and lots of them – then check out the Epson FastFoto FF-680W. With a capacity of 36 photo sheets, it’s great for processing large stacks of old prints, and the resulting images are high quality.
How high quality is up to you: you can choose between modes for easy sharing (300dpi), archiving (600dpi) and enlarging (1200dpi). The lower the dots-per-inch, the faster the device scans, with 300dpi images taking just one second; great for getting a family archive into the digital age. The scanner is also cleverly designed to avoid tearing, creasing or otherwise damaging your valued prints in the process.
The Epson FastFoto FF-680W isn't just for photos, though. It also does a good job of scanning all kinds of documents, a you can load up 100 standard sheets into the feeder at once. We also love the plastic guides for various widths of paper, with marks for 4x6in and 5x7in photos.
4. Canon CanoScan 9000F Mark II
The best flatbed scanner for photos
Connection: USB | Max resolution: 4800×4800dpi (photos and documents), 9600×9600dpi (film) | Used to scan: Photos, film, negatives and filmstrips (with adaptor), documents | ADF?: No | Sheet capacity: Insert sheets one by one | Duplex?: No | Scan speed: 1 x A4 photo in 7 secs at 300dpi | Dimensions: 27 x 48 x 11.1cm (10.6 x 18.8 x 4.3in) | Weight: 4.6kg (10.1lbs)
If you want to scan photos at a high resolution, and are happy using a traditional flatbed scanner with USB connectivity (but no Wi-Fi), here's a great choice. The CanoScan 9000F Mark II boasts a super-high 9600x9600 dpi resolution for photographic film and slides, and a still-impressive 4800×4800dpi for photo and documents. You can also scan negatives and filmstrips using a built-in adaptor.
Note that this is a flatbed, so you have to laboriously scan photos one after the other. On the plus side, things are sped up a little thanks to the zero warm-up time and one-touch operation. And each A4 colour photo takes around seven seconds to scan at 300 dpi, which isn't half bad. Plus you can use auto image correction to removes dust and scratches and corrects fading in your pictures.
5. Plustek ePhoto Z300
The best scanner for photos in terms of value
Connection: USB | Max resolution: 600dpi | Used to scan: 3x5, 4x6, 5x7, and 8x10 in sizes photo scanning; letter and A4 size paper | ADF?: Yes | Sheet capacity: Insert photos one by one | Duplex?: No | Scan speed: 2 seconds for one 4x6 photo and 5 seconds for one 8x10 size photo | Dimensions: 28.96 x 16 x 15.75cm (11.4 x 6.3 x 6.2in) | Weight: 1.48kg
Easy to use
Affordable price
Image enhancement functions
Only scans 1 photo at a time
If you need to scan a lot photos but only have limited funds, we recommend the Plustek ePhoto Z300. This sheet-fed scanner is geared mainly towards converting printed photos to digital form, and does a very fine job of it.
While the maximum resolution of 600dpi might not be enough for pros, it’s certainly good enough for family snapshots. And the feed mechanism is gentle on your prints, so you won’t need to worry about them being damaged.
Unlike the pricier models on our list, you don’t get double-sided printing, there’s no Wi-Fi, and you have to feed each print in one at a time. But it is easy to use. It’s very affordable. And it comes with some decent image enhancement functions, allowing you to quickly enhance and restore old faded images with a click of your mouse. You can scan documents, too, although its capabilities here are limited, so you wouldn’t want to buy this scanner for that purpose alone.
6. Epson Perfection V850 Pro
The best scanner for negatives and slides
Connection: USB | Max resolution: 6400dpi | Used to scan: Slides, film, medium format, prints | Dimensions: 50.3 cm x 30.8 cm x 15.2 cm (19.8 x 12.1 x 6in) | Weight: 6.6kg (14.5lb)
Dual lens system
High resolution scans
Quick warmup time
Large and heavy
If you're a professional photographer who needs a serious scanner that can scan slides and negatives, as well as prints and documents, the Epsom V850 Pro is our top pick. (If you're not bothered about prints and documents, though, turn to our guide to the best film scanners instead.)
This dual-lens scanner selects the best lens for the job each time, and scans at up to 4800dpi for photo scanning and 6400dpi for scanning film and slides. It requires virtually no warm-up time and comes with two sets of professional-quality film holders to help you scan quicker.
The V850 Pro features a high dynamic range for accurate reproduction of tonal range and gradation. It can remove dust and scratches automatically from photos and film scans. And it includes its own software to help optimise results.
7. Epson Perfection V600
The best-value scanner for negatives and slides
Connection: USB | Max resolution: 6400dpi | Used to scan: Negatives, Slide, Photo | ADF?: No | Sheet capacity: N/A | Scan speed: 23 sec/page | Duplex?: Yes | Dimensions: 48.5 x 28 x 11.8cm (19.09 x 11.02 x 4.65in) | Weight: 4kg (10.14lb)
6400dpi resolution
Supports range of film formats
Remove dust and scratches from images
Not very portable
If the Epson Perfection V850 Pro, listed above, is too pricey for your budget, then Epson Perfection V600 is a great alternative.
For a quite affordable price, this flatbed scanner allows you to scan a variety of film types. And while you won’t get quite the same quality as the top-range scanners, its maximum resolution of 6400dpi is still pretty impressive.
It handles just about any size and format, including 35mm filmstrips, mounted slides and full panoramic medium-format film, and comes with two film holders to make positioning everything very straightforward. It also boasts digital image correction and enhancement (ICE) tech, enabling you to remove dust and scratches from your scanned images, and a resizable preview window so you can check everything in minute detail.
8. Canon DR-F120
The best combo scanner for Windows users
Connection: USB | Max resolution: 600dpi | Used to scan: Documents | ADF?: Yes | Sheet capacity: 50 sheets | Scan speed: 20ppm | Duplex?: Yes | Dimensions: 33.5 x 46.9 x 12cm (13.19 x 18.46 x 4.72in) | Weight: 4.6kg (10.14lb)
Includes flatbed scanner
Includes document feeder
50 sheet capacity
Windows only
You can't put everything into an automatic document feeder. For example, it's no use if you need to scan the spread-out pages of a magazine page. Or anything that’s laminated. Or, indeed, any valuable and delicate material that you just can’t trust to a feeder mechanism.
Thankfully, the Canon DR-F120 offers combines both options in one neat device. That means the document feeder is on hand when you have a stack of pages you want scanned in one go, while the flatbed is there for items that don’t fit through a feeder, or when you simply prefer that way of doing things.
Okay, this isn't the only combination sheet-feeder and flatbed scanner on the market. But with a 50-sheet capacity, 20 pages per minute, 600dpi resolution, and duplex printing, it’s the best in town. You will need a computer running Windows, though, so if you're on a Mac, skip to the next scanner on our list.
9. Xerox XD-COMBO
The best combo scanner for Mac users
Connection: USB | Max resolution: 600dpi | Used to scan: Receipt, paper, ID card, photo | ADF?: Yes | Sheet capacity: 20 sheets | Scan speed: 20ppm/ 40ipm (200dpi) | Duplex?: Yes | Dimensions: 40.13 x 33.02 x 13.97cm; (15.8 x 13 x 5.5 inches) | Weight: 2.7kg (5.95lb)
Flatbed & sheet-feed options
20 sheet capacity
Mac-friendly
Expensive
If you’re a Mac user looking for a flatbed/sheet-feeder combo scanner, we recommend the Xerox XD-COMBO, which is compatible with both Mac and Windows. This reasonably priced device offers a 20-sheet capacity, two-side printing, an impressive scanning speed of 20 page per minute (at 200dpi) and a maximum resolution of 600pi.
The Xerox XD-COMBO uses Visioneer Acuity tech to improve the visual clarity of scanned images. Its easy-to-use control panel also speeds things up, by offering one-touch scanning to any of nine presets. And the bundled software makes it easy to scan and deliver your documents directly to cloud services such as Google Drive, Dropbox and Microsoft OneDrive.
10. Canon DR-C225W II
The best scanner for small desktops
Connection: USB, Wi-Fi | Max resolution: 600dpi | Used to scan: A4 two-sided | ADF?: Yes | Sheet capacity: 30 sheets | Scan speed: 25ppm / 50ipm | Duplex?: Yes | Dimensions: 15.6 x 22 x 30cm (6.14 x 8.66 x 11.81in) | Weight: 2.7kg (5.94lb)
Slimline profile
Built-in Wi-Fi
One touch operation
Expensive
If space is limited in your office, or you just like to keep things uncluttered, then the small and beautifully formed Canon DR-C225W II is our recommended buy.
Thanks to its slim profile, it can easily fit on cramped office desks or customer retail points. With its Wi-Fi connectivity, there’s minimal clutter from wires. And yet there’s no compromise on features, with a capacity of 30 sheets, scanning speeds of up to 25 pages per minute, and duplex printing all included.
11. Epson DS-30000
The best scanner for high volumes
Connection: USB | Max resolution: 600dpi | Used to scan: Documents from small to large | ADF?: Yes | Sheet capacity: 120 sheets | Scanning speed: 70ppm | Duplex?: Yes | Dimensions: 37.08 x 21.84 x 20.83 cm (14.6 x 8.6 x 8.2 inches) | Weight: 5.8kg (12.7lb)
120-sheet capacity
Scans long documents
Double-feed detection
Overkill for home offices
If you regularly scan huge numbers of documents, including at large-format sizes, you'll love this scanner from Epson. A duplex ADF scanner with tray that holds up to 120 sheets at a time, the DS-30000 Large-Format Document Scanner can capture scans as small as 2 x 2 inches (5.08 x 5.08cm) and as large as 12 x 17 inches (30.48 x 43.18 cm). And that's not all: in long scan mode, it scan documents up to a whopping 12 x 220 inches (30.48 x 558.8 cm).
When it comes to normal letter-sized documents, it scans in both black-and-white and colour at a speedy 70 ppm in simplex mode and 140 ipm. Double-feed detection prevents missing pages from being scanned, and there's a slow mode for delicate sheets too. You can scan folded pages, plastic cards, sealed envelopes, passports, and more, and resolution goes up to 600 dpi.
The 2.7-inch touchscreen provides easy access to scan jobs, settings, and maintenance features, and you can use on-board software to turn scans into searchable PDFs. In short, this is very much the Rolls Royce option of document scanners, with a price to match. So while it would be overkill for a home office, it's a great choice for any workplace where a lot of scanning is the norm.
Best portable scanners
12. Canon P-208II
The best portable scanner overall
Connection: USB (optional Wi-Fi unit) | Max resolution: 600dpi | Used to scan: A4, embossed card, receipts, photos | ADF?: Yes | Sheet capacity: 10 sheets | Duplex?: Yes | Scan speed: 16ipm, 8ppm | Dimensions: 31.2 x 8.9 x 4cm (12.3 x 3.52 x 1.57in) | Weight: 590g (1.3lb)
Small and portable
10-sheet capacity
Fast
Expensive
Need to scan documents, photos, receits and more while on the go? Then the Canon P-208II is the perfect choice. Only slightly bigger than a ruler, this light device slips easily into any bag, and yet still offers a capacity of 10 sheets and duplex printing. There’s also an optional Wi-Fi unit if you wish to wirelessly scan documents directly to your smartphone, tablet or PC, or share the scanner amongst a group of users.
13. Canon imageFORMULA R10
The best portable scanner for sheet capacity
Connection: USB | Max resolution: 600dpi | Used to scan: Receipts, business cards, plastic or embossed cards, reports, legal documents | ADF?: Yes | Sheet capacity: 20 sheets | Duplex?: Yes | Scan speed: 12ppm | Dimensions: 285 x 95 x 40mm (13.49 x 6.5 x 4.8 inches) | Weight: 900g (2.2lb)
Holds 20 sheets
Slot for business cards
Great app
Not the lightest here
This scanner is lovely and portable, folding down to a compact carrying size of just 285 x 95 x 40mm and weighing just under a kilo. And yet it can hold up to 20 sheets, which is impressive in a scanner this portable.
It comes with an auto document feeder and single-pass duplex scanning. Page lengths of between 70mm and 356mm are supported. The companion app is brilliantly simple. And there's even a separate motorized slot for business cards. For more details, read our Canon imageFORMULA R10 portable scanner review.
14. Epson WorkForce ES-50
The best portable scanner for lightness
Connection: USB | Max resolution: 600dpi | Used to scan: A4 documents (not photos); paper from 35gsm to 270gsm, length up to 1.8m | ADF?: Yes | Sheet capacity: 1 sheet at a time | Scanning speed: 5.5 seconds per page | Duplex?: No | Dimensions: 27.2 x 4.7 x 3.4 cm (10.71 x 1.85 x 1.34in) | Weight: 270g (0.5lb)
Very small
Very light
Not suitable for photos
Feed 1 sheet at a time
If you need a document scanner that’s super-light, you won’t find anything better than the Epson WorkForce ES-50. Weighing just half a pound, you can take it practically anywhere you want. It’s not suitable for photos, and you can only feed in one sheet at a time. But it is fast and accurate for what it does, and the 600dpi resolution should be more than sufficient for most needs. Note that it’s USB-powered, so no external power supply is needed.
15. Brother DS-640
The best portable scanner at a low price
Connection: USB | Max resolution: 300dpi | Used to scan: Paper documents and business cards | ADF?: No | Sheet capacity: 1 sheet | Scanning speed: 16ppm | Duplex?: No | Dimensions: 30.2 x 5.6 x 3.6cm (11.9 x 2.2 x 1.4 inches) | Weight: 467g (1.03lb)
Affordable price
Small and light
Lacks automatic document feeder
Lacks duplex printing
Want a portable document scanner, and don't want to pay much for it? Then you'll be pleased by the price of the Brother DS-640. Admittedly, it's pretty basic, feature wise: it’s not suitable for photos, there’s no Wi-Fi or automatic document feeder, and the maximum resolution is fairly low at 300dpi. But on the positive side, it’s lovely and portable, at less than a foot long and weighing just over a pound. And the app makes it easy to scan directly to PC, network, cloud services and email.
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